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Constitution and By-laws
The name of this organization shall be Western Colorado Chapter of the Rocky Mountain Dressage Society, Inc.
Article II: Objectives
The objectives of this Chapter are to:
1. Promote and encourage a high standard of accomplishment in dressage through educational programs. In furtherance of this goal, the Chapter will work closely with local, regional, and national organizations to:
Article III: Address
The address of this Chapter shall be determined by the Chapter Executive Board.
Any member in good standing of the RMDS shall be eligible for membership in this Chapter, in accordance with the provisions of the RMDS Constitution and By-laws, Article IV.
Article V: Dues
Section 1. Basic Dues:
Basic dues for this Chapter shall be in the amount specified in the Standing Rules of the Rocky Mountain Dressage Society, Article VIII.
Section 2. Supplemental Dues:
Supplemental dues may be levied on Chapter members by amendment of this Section in accordance with the provisions of Article XI of this Constitution and By-laws.
Section 3. Dues Collection:
Chapter Basic or Supplemental dues may be collected at the discretion of the Chapter Executive Board, either through the annual renewal process with RMDS or by separate levy by the Chapter.
Section 4. Membership Year:
The Chapter Membership Year shall be the same as the RMDS Membership Year.
Section 1. Officers:
The Chapter Officers shall be the President, Vice-President, Secretary, and Treasurer. One person can be elected to serve in two (2) positions.
Section 2. Qualification:
Chapter Officers shall be members in good standing.
Section 3. Election and Term:
Chapter Officers shall be elected in accordance with the provisions of Article X for a term of 1 calendar year or until a successor has been duly elected.
Section 4. Vacancies:
In the event of a vacancy in any elected position, the remainder of the term shall be filled by a general election in accordance with the provisions of Article X.
Section 5. Records:
At the conclusion of his/her term of office, each officer shall transfer all records pertaining to his office to the succeeding officer within a period of two (2) weeks.
Section 6. Duties of the President:
The President shall be the chief officer of the Chapter. He/She shall call and preside over all Chapter meetings. He/She shall, with the Secretary, or Treasurer, sign all contracts for the Chapter. The President shall act as the Chapter representative at all RMDS Executive Board meetings. He/She shall act as the official Chapter spokesman before the public in all matters. He/She shall perform such other duties as is normal for an organization President.
Section 7. Duties of the Vice-President:
In the absence of the President, the Vice-President shall exercise any power or duty of the President.
Section 8. Duties of the Secretary:
The Secretary shall give notice to the membership of all of each Chapter meeting and report the same at each meeting. He/She shall provide written notice to the RMDS Executive Board of any newly elected Chapter Officers and of the Chapters Delegates to the RMDS Board of Governors. He/She shall provide a written copy of the Chapters Constitution and By-laws whenever they are amended to the RMDS Executive Board. In the absence of the President and Vice-President, the Secretary shall exercise any power or duty of the President.
Section 9. Duties of the Treasurer:
The Treasurer shall be responsible for keeping the Chapter financial records, maintaining the Chapter account, and reporting the Chapter financial status at each Chapter meeting. In the absence of the President, Vice-President and Secretary, the Treasurer shall exercise any power or duty of the President.
Section 10. Removal from Office:
Any Chapter office shall be declared vacant upon the petition of 40% or more of the Chapter members. This petition must be delivered to the President or, if the petition is to vacate the office of President, to the Vice-President. The vacated office shall be filled by election in accordance with the provisions of Article X.
Article VII: Chapter Executive Board
Section 1. Members:
The Chapter Executive Board shall consist of the elected officers of the Chapter.
Section 2. Responsibilities:
The Chapter Executive Board shall be responsible for the day-to-day operation of the Western Colorado Chapter and for the implementation of motions adopted by the membership.
The Chapter Executive Board shall meet as necessary to fulfill its responsibilities. Such meetings shall be informal and shall not require the keeping of minutes.
Article VIII: Meetings
Section 1. Regular Meetings:
The Chapter shall hold at least six (6) regular meetings annually, one of which must be after the November RMDS Board of Governors meeting. Such meetings shall be open to all Chapter members. A regular meeting shall be one for which the date, time, and location have been announced by written notice to the membership at least one (1) month in advance of the meeting.
Section 2. Special Meetings:
The President shall have the power to call special meetings of the Chapter at any time and must do so when requested in writing by 20% or more of the Chapter members. Such Meetings shall be open to all Chapter members. Written notice of the date, time, place, and purpose of a Special Meeting shall be sent to the membership at least two (2) weeks in advance of the meeting.
Section 3. Quorums:
The quorum for any Chapter meeting shall be one-half (1/2) of the Executive Board plus 3 additional members.
Except as otherwise specified in these By-laws, a majority vote of the members present and voting shall be required for adoption of a motion at a properly called meeting of this Chapter.
Article IX: Delegates to the RMDS Board of Governors
Section 1. Selection:
Delegates to the RMDS Board of Governors shall be elected by the Chapter, or be appointed by the executive committee, and shall meet requirements specified by the RMDS Constitution and By-laws.
Section 2. Decreased Voting Rights:
In the event the Chapterís voting rights at a RMDS Board of Governors meeting is less than the number of elected Delegates, the Chapter President shall select from the elected Delegates those who will represent the Chapter at the RMDS Board of Governors.Section 3. Increased Voting Rights:
In the event the Chapterís voting rights at a RMDS Board of Governors meeting is greater than the number of elected Delegates, the Chapter President may either appoint additional Delegates or distribute the voting rights amongst the elected Delegates.
Article X: Elections
Elections shall be held annually. A nominating committee, comprised of past presidents, in good standing, will research and propose a slate of officers. These include President, Vice-President, Secretary, and Treasurer. On October 1, an Official Ballot of the Proposed Slate of Officers shall be mailed to the entire membership. This ballot shall include a space for an alternate (or write-in) slate. The Official Ballot must be returned post-marked before November 1, to be counted. In the event of a vacancy in a Chapter Office, other than President, the office may be filled through election by a simple majority of members present, at a regular meeting. The membership shall be notified of this election, in writing, two weeks prior to the meeting. If the office of President is vacated, the Vice-President shall assume the office of President.
Article XI: Amendments
These By-laws may be amended at any regular meeting of the Chapter by a two-thirds (2/3) vote of the members present, provided written notice of the purport of the proposed amendment was provided to the membership at least thirty (30) days, but not more than sixty (60) days prior to the meeting. Amendments must be presented by a lawyer to the Attorney General of the State of Colorado for review and approval.
Article XII: Parliamentary Authority
Roberts Rules of Order, Newly Revised shall govern all meetings of the Chapter to the extent they do not conflict with these By-laws.
Article XIII: Dissolution
Upon dissolution of this Chapter, all of its assets shall be paid or transferred to one or more Equestrian Educational/Sport exempt organization of the kind described in Section 501©(3) of the Internal Revenue Service Code.
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